> For the complete documentation index, see [llms.txt](https://docs.allscale.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.allscale.io/allscale-payroll/documents/invoice.md).

# Invoice

### 📌 What Is This Document?

The **Deposit Invoice** is a document issued by AllScale to notify your business of the total amount required to fund payroll for a given cycle. It includes both:

1. **Employee payouts** (i.e. salary disbursements)
2. **Service fees** charged by AllScale for facilitating payroll

This invoice acts as a **pre-payment request**, ensuring that AllScale has the appropriate funds to execute payroll on your behalf.

<figure><img src="/files/gqhv4QF1qDIHElkXWAli" alt=""><figcaption></figcaption></figure>

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### 🧾 Breakdown of the Deposit Invoice

| Section                   | Description                                                                       |
| ------------------------- | --------------------------------------------------------------------------------- |
| **Invoice Title & Label** | Identifies the document as a *Deposit Invoice*, not a payroll invoice or payslip. |
| **Payroll No.**           | A unique reference number that links this invoice to a specific payroll cycle.    |
| **Issue Date**            | The day the invoice was generated and sent to your business.                      |
| **Billing Period**        | The timeframe for which this payroll funding applies (e.g., May 01–May 30).       |

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### 🧍 Parties Involved

| Role          | Details                                                       |
| ------------- | ------------------------------------------------------------- |
| **Billed To** | Your company name and address (e.g., NovaEdge Solutions Inc.) |
| **Issued By** | AllScale’s registered address and contact information         |

This section makes it clear that AllScale is issuing the invoice **on your behalf**, under a payroll service agreement.

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### 📊 Funding Breakdown

The main section of the deposit invoice includes:

* **Team Member Details**\
  A table listing each employee scheduled to receive payment:
  * Name
  * Payroll reference number
  * Payment period
  * Amount to be paid
* **Subtotal**\
  Total gross payroll amount to be distributed to your team members.
* **Conversion Rate**\
  Exchange rate if currency conversion applies (typically USD → stablecoin like USDT).\
  E.g., `1 USD = 1 USDT`.
* **Service Fee (e.g. 3%)**\
  AllScale’s fee for facilitating the payroll transaction.
* **Total**\
  The full amount your business needs to deposit into your AllScale account.\
  (Subtotal + Service Fee)

> ⚠️ *Funds listed in the payroll section will be fully distributed to employees and are not recognized as AllScale revenue.*

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### 💳 Payment Instructions

A short note instructing your team to **complete payment** using the methods provided in your AllScale Dashboard. These might include stablecoin transfers, wire payments, or credit card options depending on your setup.

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### ⚖️ Legal Disclaimer

The bottom section outlines important legal clarifications:

* AllScale is a **payment processor**, not the employer
* The payroll amounts are processed *through* AllScale on behalf of your company
* This document does **not** act as a tax certificate or proof of employment
* All employment liabilities remain between your company and your employees

> 📩 **Contact:** If you have questions about the invoice, email <payroll@allscale.io>

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### 🧑‍💼 What to Do as a Manager

1. **Review the invoice details:** Make sure all amounts and employee names match your records.
2. **Fund your account:** Deposit the total amount listed using the instructions in your dashboard.
3. **Confirm your payroll calendar:** Ensure timely funding to avoid delays in employee payments.
4. **Communicate clearly with your team:** Let them know payroll is being processed and when they can expect to receive their stablecoin payouts.

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### 🧠 Summary

| ✅ Use This Document To                 | ❌ Do Not Use It For      |
| -------------------------------------- | ------------------------ |
| Fund your AllScale account for payroll | Tax filing               |
| Track total compensation owed to team  | Employment verification  |
| Confirm service fees                   | Employee payslip records |